Units

The AGRHYMET Regional Center includes five units: the Administration, Finance and Accounting Unit (UAFC), the Communication, Information and Documentation Unit (UCID), the Monitoring and Evaluation Unit (USE), the Scientific Coordination Unit (UCS) and the Human Resources Management Unit (UGRH).

Administration Finance and Accounting Unit
The responsibilities of the UAFC are:

• the quality of the work performed (reliability of information, compliance with applicable procedures)
• the respect of deadlines for the production of financial documents
• ensuring the preparation and timely submission of financial and budgetary reports, as well as requests for advances of funds
• Ensure the financial balance of the center
• ensure the supply of goods and services to the center
• ensure the conservation of the real estate and furniture assets
• to ensure the good management of stocks
  The UAFC has two departments: the accounting department and the finance department
  (for more information contact the head of the unit Mr. Abdou BAGOUDOU at the following address: abdou.bagoudou@cilss.int )

Communication, Information and Documentation Unit
The responsibilities of the Communication, Information and Documentation Unit are :

• The definition and implementation of the ARC’s communication strategy
• The implementation of the marketing strategy of the ARC’s training courses
• Strengthening relations between the ARC and research and higher education institutions in the field of documentary exchanges
• Improving relations with the written and audio-visual press of member countries and the international press by drafting, together with the Departments and Transversal Units, press releases and advertorials
• Strengthening the partnership between the ARC and research and development institutions in West African countries that are not members of the CILSS
• Increasing the institutional publicity of the CRA (organization of conferences, open days…)
• Management of the documentary heritage of the CRA Documentation Center (acquisition, processing, protection, lending)
• Supporting experts, students and other external users in their documentary research
• The selective dissemination of information to the experts of the Center, the executives of the AGRHYMET National Components and other users according to their scientific profile
• Management of interpretation services for events and translation of documents (French and English languages)
• Archiving of publications, communications and interventions of experts, trainees and students of the Center as well as general documents of the Center
• Designing communication materials (brochures, newsletters, flyers, posters, etc.) to promote the activities and results of the ARC
• Update and maintain the ARC’s internet and intranet sites
  (for more information contact the head of the unit Mr. Papa Alassane MBAYE at suivante: mbaye.alassane@cilss.int )

Monitoring and Evaluation Unit
Headed by a Head of Unit placed under the authority of the Director General of the Center, the Monitoring and Evaluation Unit (USE) is in charge of monitoring and evaluating the activities of the different Departments and Units attached to the General Management of the ARC.
Specifically, this unit is in charge of

• Monitoring and evaluation of CRA’s priority objectives in line with the CILSS strategy;
• Setting up a monitoring and evaluation system for CRA’s activities, in particular through
• The definition and elaboration of relevant indicators for the monitoring and evaluation of the activities of the different Departments and Units attached to the CRA General Management;
• The monitoring and evaluation of the activities of the different Departments and Units attached to the General Management of the ARC through the compilation and synthesis of periodic activity and mission reports and the supervision of the collection of data necessary for the monitoring of the selected indicators;
• The elaboration and management of the dashboard of the activities of the Departments and Units attached to the General Management of the ARC;
• The preparation of consultation meetings;
• Conducting evaluations of annual and multi-year plans;
• The elaboration of annual programs and budgets in collaboration with the Departments and Units of the ARC;
• Supporting the revision of monitoring and evaluation policies and procedures;
• Assisting the Director General in the monitoring and evaluation of ARC activities;
• Conducting the activities for which the Monitoring and Evaluation Unit is responsible;
• Ensure the collection and analysis of data from the different units of the ARC for monitoring and evaluation purposes;
• Working with the various Heads of Departments and Unit Managers to ensure that the monitoring and evaluation system for the results, activities and services planned are consistent with the general monitoring and evaluation system of CILSS at its various levels of intervention;
• Supporting and advising the Departments in the development of monitoring and evaluation tools;
• The use of mission reports in order to feed the activity monitoring dashboard;
  Finally, the Monitoring and Evaluation Unit carries out any other task assigned by the Director General of the ARC.
  (For more information, contact the head of the unit, Mr. Mamane SOULE, at the following address: mamane.soule@cilss.int )

Unité Coordination Scientifique

L’unité de Coordination Scientifique des Activités de Formation, Information et Recherche est une entité transversale qui appuie et assiste les autres entités du Centre Régional AGRHYMET (CRA) dans le domaine scientifique. Elle veille sous l’autorité du Directeur Général et en collaboration avec les départements techniques au respect des normes éthiques et scientifiques des programmes de formation, d’information et de recherche mis en œuvre par le CRA et de leur cohérence avec le mandat des programmes régionaux du CILSS, à la cohérence scientifique des projets et programmes d’information, de formation et de recherche du CRA.
Plus spécifiquement, les missions de l’unité sont :
– émettre des avis motivés sur la pertinence des activités d’information, de formation et de recherche effectuées par les départements ;
– Maintenir la veille scientifique en collaboration avec les départements techniques et contribuer à la recherche de partenariats scientifiques les plus adaptés aux besoins du CRA ;
– réaliser des travaux de synthèse et élaborer des propositions de thèmes de recherche pertinents formaliser en collaboration avec les départements techniques, les projets scientifiques du Centre Régional AGRHYMET en établissant les priorités ;
– contribuer à faire connaître et développer la lisibilité académique et scientifique des recherches effectuées du Centre Régional AGRHYMET et favoriser les échanges d’information entre les programmes de recherche ;
– proposer et organiser des comités de lecture (accueillant des chercheurs extérieurs) pour une évaluation large et indépendante des contributions aux rapports scientifiques ;
– contribuer à l’amélioration de la qualité scientifique des travaux par un effort soutenu de formation interne et de partage des connaissances (séminaires de méthodologie, ateliers, échanges d’expériences) ;
(pour plus d’informations contacter le responsable de l’unité Dr Seydou Traoré à l’adresse suivante: seydou.traore@cilss.int )

Unité Gestion des Ressources Humaines

L’Unité Gestion des Ressources Humaines est chargée de la conduite des activités suivantes :
– Tenir à jour les dossiers du personnel
– Mise à jour régulière des éléments de dossiers du personnel : Etat civil, Diplômes, Situation matrimoniale, ou toute autre activité nécessaire à cet effet
– Gérer les contrats de travail, de consultation, de services, études ou expertises
– Suivre les procédures de recrutement, rédiger les lettres d’engagement, de fin de contrat, les décisions de congés, de permissions, suivre les contentieux juridiques du Centre, ou toute autre activité nécessaire à cet effet
– Gérer les contrats d’assurance, les conventions médicales, tous autres types de contrat de services extérieurs (services fournis au Centre ou par le Centre)
– Veiller à l’application du statut du personnel
– Mettre en œuvre les dispositions du statut du personnel : avantages au personnel, obligations du personnel, ou toute autre activité nécessaire à cet effet
– Tenir à jour le registre des présences du personnel
– Assurer les relations avec les Caisses et/ou fonds de retraite des Etats membres du CILSS
(pour plus d’informations contacter le responsable de l’unité M. Salif COMPAORE à l’adresse suivante: salif.compaore@cilss.int)